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AI coworkers for property operations

Your team should grow the business. Not chase every email, invoice and repair.

Vanyut builds AI agents that answer routine requests, coordinate the next step and bring your team in when a decision matters. We work with the software you already use and start with the bottleneck you want fixed first.

Show us your busiest workflow
Watch an agent in action

Talk directly with the team designing your AI workflow. No generic demo and no requirement to replace your current system.

  • Works with the software you already use
  • Your team approves what matters
  • Start with one workflow, not a rollout
A repair request, handledExample workflow

Resident, Unit 304

Hi, there's water coming from under the kitchen sink. Can someone come today?

What Vanyut did

  • Captured the details and flagged it as urgent
  • Asked the plumber for availability and an ETA
  • Prepared the work order with photos and access notes

Waiting for you

Approve the plumber's quote, or choose another vendor. The resident has already been told help is on the way.

Built for the people who feel the workload first

  • Property management owners
  • Portfolio and operations leaders
  • HOA and condo managers
  • Maintenance and accounting teams
Sound familiar?

The problem is not that you need more software. It is that someone still has to chase the work.

The inbox never stops

Owners, residents and vendors ask the same questions across email and phone. Your team repeats the answer, then still has to create the follow-up task.

Repairs are stuck between people

A work order is easy to log. Getting the quote, approval, access, appointment and invoice completed is where the hours disappear.

Financial paperwork piles up

Invoices, checks, receipts and payment questions arrive in different formats. Staff spend their day matching, coding and chasing missing information.

Our agents do the coordination in the background, and hand people the moments that need judgment, approval or care.

See the work, not a glowing robot

From an incoming request to the next action, without another round of follow-up.

The property manager sees a short list of decisions instead of another full inbox. Here is what happens behind the scenes when a repair request arrives.

  1. A resident reports a leak

    Vanyut handles it

    By email or phone. Vanyut captures the details, asks for anything missing and checks how urgent it is.

  2. The work order is prepared

    Vanyut handles it

    Property, unit, issue and access notes are filled in, so nobody retypes the same message.

  3. The right trade is contacted

    Vanyut handles it

    Vanyut reaches out to the vendor, collects an ETA and follows up if there is no reply.

  4. You make the call

    Your decision

    Approve the expense, change the vendor, handle an emergency exception or speak with a frustrated resident yourself.

  5. Everyone stays updated

    Vanyut handles it

    Resident, owner and vendor get consistent status updates, and the job is closed out with the invoice attached.

What we measure

We track the bottleneck, not the demo. Every pilot starts with a baseline so you can see what actually changed.

  • Manual follow-ups per job
  • Time to get an approval
  • Time from request to resolution
  • Resident update coverage
Meet your new coworkers

Specialists that take care of the repetitive work.

Each agent has a clear job, a clear handoff and a person who stays in charge. We start with one and add more only when the first one is proving its value.

Available for custom build

Maintenance coordination

“Why is this repair still open?”

What it handles
Collects the issue, contacts vendors, chases quotes and keeps residents informed.
What stays with you
Approve costs and handle emergencies or exceptions.
Available for custom build

Owner and tenant communication

“Can someone just answer this?”

What it handles
Drafts replies, answers routine questions and routes complex requests to the right person.
What stays with you
Review sensitive messages and take over any conversation.
Available for custom build

Accounting and invoice processing

“Where did that invoice go?”

What it handles
Reads invoices and checks, matches them to properties and prepares entries for review.
What stays with you
Approve payments and resolve anything that does not match.
Exploring the roadmap

Leasing and lead follow-up

“They asked a question on Friday. It is now Tuesday.”

What it handles
Responds to inquiries quickly, answers common questions and helps move qualified prospects to a showing.
What stays with you
Meet the prospect and make the final call.
Exploring the roadmap

Legal and compliance support

“Did we send the right notice on time?”

What it handles
Tracks deadlines, flags missing documents and prepares drafts for human review.
What stays with you
Review and approve anything with legal consequences.
Exploring the roadmap

Portfolio insights

“What should I be paying attention to?”

What it handles
Pulls scattered activity into a plain-language summary of what changed and what needs attention.
What stays with you
Decide what to act on.
The Vanyut Growth Plan

Start with one workflow. Prove it works. Then build on it.

You do not need an AI strategy before we talk. You need one frustrating, repetitive piece of work and a team willing to improve it.

  1. 1

    Listen

    We spend time with the people doing the work and find where hours are lost, where handoffs break and what is worth fixing first.

    You get: one clear bottleneck to start with.

  2. 2

    Design

    We map the workflow, agree where AI acts on its own and where a person approves, and set how success will be measured.

    You get: a plain-language workflow and a baseline.

  3. 3

    Pilot

    One workflow, a small group of real users, close supervision. Nothing goes live without your review.

    You get: a working agent your team can try.

  4. 4

    Improve

    We watch results, fix rough edges and tune the handoffs until the team trusts it and the numbers move.

    You get: a before and after you can actually see.

  5. 5

    Expand

    Only when the first workflow earns its place do we add the next one, reusing what we have already learned.

    You get: growth at a pace your team can absorb.

We will tell you if a workflow is not ready for automation. A smaller promise that works is better than a bigger one that does not.

Book a workflow review
Who we help

Built for teams where every day is full of follow-ups.

We focus on property operations so the workflows, language and handoffs fit how your business actually runs.

Property management companies

Grow the number of doors you manage without hiring a new coordinator for every portfolio. Owners get faster answers, residents get updates and your team stops living in the inbox.

HOA and condo managers

Give boards and residents clear, timely answers without adding more calls and emails to the portfolio manager’s day.

Coming next: senior housing operators and real estate deal teams. We add new audiences once we have a concrete workflow and a reference to point to.

Proof

Evidence, not applause.

We would rather show you the work than a wall of logos. This is what you can see before you ever sign anything.

A real workflow, on screen

A short screen recording of an agent doing the work, not a mock-up.

Before and after

Who touches the job today, and who touches it after, with the manual steps counted.

Sample outputs

The owner update, the vendor request and the exception list, exactly as your team would see them.

Plain answers on data

What the agent can access, who approves what and how every action is logged.

People you can meet

You talk to the founder and the team building your workflow before you commit to anything.

The same repair request, before and after

Illustrative example

Today: everything runs through one person

  • Resident emails the office
  • Coordinator reads it and rewrites it as a work order
  • Coordinator calls vendors and chases a quote
  • Coordinator asks the owner for approval
  • Coordinator updates the resident

With Vanyut: you only step in where it matters

  • Resident emails the office
  • Vanyut captures the details and prepares the work order
  • Vanyut contacts vendors and collects the quote
  • You approve the quote
  • Vanyut updates the resident, the owner and the vendor

Customer story: a property management team, maintenance coordination

Being confirmed with the customer
The challenge
Maintenance requests were arriving in several places and too much time went into follow-up before a repair could move forward.
What we built
An agent that captures the request, contacts vendors, chases quotes and keeps residents informed, with a person approving the decisions.
The result
We publish numbers only once the customer has agreed to them. Ask us for the details on a call.
A note from the founder

A real person is on the other side of this.

Manas Maheshwari

Founder, Vanyut

I started Vanyut because the most valuable people in a property business are often buried under work that does not need their judgment.

We build AI agents that handle the repetitive coordination, and we design every workflow so your team stays in control.

If a task should not be automated, we will say so. If a smaller pilot is a better fit, we will say that too. My promise is simple: we start with one real problem and make it measurably better.

Let's talk

Tell us what your team keeps chasing.

Bring one workflow that feels heavier than it should. We will listen, ask questions and tell you honestly whether AI is the right answer. You do not need a polished use case.

Book a workflow review

A short conversation with the founder. No pressure, no pitch deck.